Shazwan
2 posts
Nov 17, 2025
7:28 PM
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Office Renovation Quotation Sample for Malaysia: Complete guide With FAQs
Office renovation in Malaysia has grown rapidly due to evolving workplace needs, hybrid working models, and an increasing focus on modern, efficient, and collaborative office designs. Whether you’re a startup renting a small office in Petaling Jaya or a corporation upgrading an entire floor in Kuala Lumpur, one thing remains constant—you need a clear, detailed, and transparent office renovation quotation.
Understanding Office Renovation in Malaysia
Office renovation in Malaysia usually includes tasks such as partition installation, electrical rewiring, space planning, painting, flooring, carpentry, and lighting setup.
Malaysian office buildings often come with:
The Malaysian office renovation industry typically deals with:
Small Offices (200–800 sq ft):
Usually require cosmetic upgrades and basic wiring.
Medium-sized Offices (800–3000 sq ft):
Often involve space planning, partitioning, meeting rooms, and flooring.
Corporate Offices (3000–20,000 sq ft+):
Require detailed coordination, scheduling, complex M&E works, and compliance documentation.
This variability is why a detailed quotation is essential—it prevents unexpected costs and ensures project transparency.
What Is an Office Renovation Quotation?
An office renovation quotation is a formal document prepared by a renovation company to outline:
Estimated pricing
Scope of work
Materials to be used
Timeline for project completion
Labour requirements
Warranty & after-service
Terms and conditions
In Malaysia, an official quotation should always be written, never verbal. Reputable contractors will produce itemized quotations to make cost comparison easier.
A well-prepared quotation reduces risk and ensures clarity by:
Helping clients compare contractors
Preventing hidden charges
Defining responsibilities
Ensuring both parties have aligned expectations
The more detailed the quotation, the smoother the renovation process.
Key Elements of a Good Office Renovation Quotation in Malaysia
A proper Malaysian office renovation quotation must include the following components:
1. Contractor & Company Information
This builds trust and shows that you're dealing with a legitimate business.
A professional contractor includes:
Company Name
SSM Registration Number
Address
Email
Hotline / Mobile Number
Website (if any)
Contact Person
A contractor who omits these details may not be reliable.
2. Client Information
Including client details ensures accuracy and professional documentation.
Elements usually include:
Client Name
Company Name
Office Address
Contact Details
Project Reference Number (optional)
3. Project Summary
This brief overview helps contractors and clients stay aligned.
It may include:
Size of office
Type of renovation
Objectives (e.g., “convert open area into 3 rooms + meeting room”)
Special requests (soundproofing, glass walls, etc.)
A good summary prevents confusion throughout the project.
4. Detailed Scope of Work (Work Breakdown)
This is the main section of the quotation. It must be clear, itemised, and transparent.
A typical Malaysian office renovation scope includes:
Demolition Works:
Removal of existing partitions
Dismantling carpets or flooring
Disposal and cleaning
Partition & Wall Works:
Gypsum partition
Tempered glass partition
Acoustic wall insulation
Ceiling Works:
Plaster ceiling
Lighting installation
Ceiling painting
Flooring Works:
Vinyl flooring
Carpets
Tiles
Raised flooring:
Electrical Works
Power socket installation
Lighting points
Distribution board upgrades
Server room wiring
Networking & IT Setup:
Cat6 / Cat7 cabling
Server rack installation
Fibre termination
Carpentry Works:
Cabinets
Pantry
Reception counter
Meeting room table
Painting Works:
Wall painting
Touch-up
Door painting
Air-Conditioning:
New units
Relocation of existing units
Servicing
Security & Access System:
Door access system
CCTV installation
Every item should have measurements, unit pricing, and total cost.
5. Materials Specification
Materials heavily influence price. A transparent quotation lists:
Material brand
Thickness
Quality grade
Colour or finish
Quantity required
For example:
12mm gypsum board
Nippon Matex paint
4mm tempered glass
Belgium vinyl flooring
Malaysian clients appreciate specificity because it prevents bait-and-switch situations where cheap materials are substituted.
6. Labour Costs
Labour charges in Malaysia depend on project complexity and number of workers.
Skilled labour includes:
Carpenters
Electricians
Plumbers
Glass installers
Painters
Ceiling specialists
A good quotation clearly separates material and labour costs.
7. Project Timeline
A detailed timeline shows professionalism and sets expectations.
A typical project timeline includes:
Start date
Completion date
Milestone breakdown
Inspection schedule
For example:
Week 1 – Demolition + basic wiring
Week 2 – Partitioning + ceiling work
Week 3 – Carpentry fabrication
Week 4 – Painting + finishing + cleaning
Timeline clarity prevents misunderstandings and delays.
8. Warranty & After-Sales Service
A Malaysian contractor should offer:
1–2 years workmanship warranty
Warranty on electrical components
Warranty on carpentry hinges, tracks, etc.
This enhances trust and professionalism.
9. Terms & Conditions
This section manages expectations and legal protection.
Typical T&C includes:
Payment schedule (e.g., 50% deposit, 40% progress, 10% completion)
Site access rules
Project changes (Variation Orders)
Delay clauses
Safety rules
Cleaning responsibilities
Good terms create a smooth renovation journey.
Sample Office Renovation Quotation (Malaysia)
Below is a simple text-based sample that Malaysian businesses commonly use.
OFFICE RENOVATION QUOTATION SAMPLE
Company: ABC Renovation & Interior Sdn Bhd
SSM: 1234567-D
Address: Petaling Jaya, Selangor
Contact: 012-3456789
Email: info@abcreno.com
Client: XYZ Solutions Sdn Bhd
Address: Mid Valley, Kuala Lumpur
Project: Renovation of 1200 sq ft office unit
Estimated Total: RM 20,490
Project Duration: 21 working days
Warranty: 1-year workmanship
This sample shows how quotations should be structured—clear, transparent, and easy to evaluate.
How to Compare Multiple Quotations in Malaysia
When comparing renovation quotations, don’t just look at price. Consider:
Materials used:
Two contractors may list “vinyl flooring,” but the thickness and brand may differ.
Workmanship quality:
Experienced workers produce better finishes and safer installations.
Payment terms:
Avoid contractors asking for >60% deposit.
Documentation quality:
Professional contractors provide itemized quotations.
Company reputation:
Check their reviews, portfolio, website, and social media presence.
Tips to Get an Accurate Quotation
To avoid delays or inaccurate pricing:
Provide a floor plan
A must-have for accurate measurement.
Schedule a site visit:
Contractors need to inspect wiring, walls, and ceiling.
Provide design references:
Helps contractors understand expectations.
State your budget clearly:
Saves time and ensures practical suggestions.
Confirm building rules:
Management guidelines affect timeline and cost.
Why Choosing the Right Contractor Matters
Choosing the right contractor affects:
Quality of work
Safety
Project duration
Long-term maintenance
Overall cost
Conclusion
A detailed office renovation quotation in Malaysia is essential for planning your project, avoiding hidden costs, and ensuring a smooth renovation experience. The best quotations are transparent, itemized, and easy to understand. They list materials, labour costs, timelines, warranties, and terms clearly.
Last Edited by Shazwan on Nov 17, 2025 7:37 PM
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